Repeat an event

A repeating event is one row plus a rule, expanded every time the calendar is read. Changing the row changes every occurrence at once, so a meeting that moves is one edit rather than one edit per week.

Turn on Repeats

Open or create an event and switch Repeats on. The repeat controls appear underneath.

Choose how often it repeats:

• Day: every day, including weekends.
• Weekday: Monday to Friday, the usual choice for a standup.
• Week: a chosen day or days each week.
• 2 weeks: every second week, such as a release readiness check.
• Month: the same date each month, held to the end of short months so the 31st does not spill into the next month.

Every sets the interval, from 1 to 52. Combine it with the frequency: Week with an interval of 3 is every third week.

When the frequency is Week, a row of weekday toggles appears. Select more than one to run a meeting twice a week from a single rule.

Decide when it stops

Ends offers three answers:

• Never: the rule runs indefinitely.
• After a number of times: a count, from 1 to 500. The count applies to the series, not to the window you are looking at, so ten weekly occurrences are still ten when you are viewing one of those weeks.
• On a date: the series stops after that day.

A rule takes a count or an end date, never both.

Know how far ahead it is drawn

Each calendar has a maximum recurrence range, 100 days by default. A rule that runs past it is still saved and still valid. Occurrences beyond the range are not drawn.

The form tells you when that will happen: “This repeat rule extends beyond this calendar’s 100-day limit. You can still save it; later occurrences will be cut off.” If a team plans further ahead than that, raise the range in calendar settings.

What repeating changes

A repeating event keeps its wall-clock time. A 09:30 meeting stays at 09:30 across a daylight-saving change rather than sliding an hour, because the time is re-pinned to each date rather than added as a fixed offset.

Two limits are worth knowing before you rely on a rule. Reminders do not fire for repeating events, and you cannot yet edit one occurrence differently from the rest, because an edit applies to the whole series.

The agenda and list views mark a repeating event with a Repeats chip, so you can tell a rule from a one-off at a glance. See the views reference for what each view shows.